Implementing Microsoft SharePoint In Your Organization
Many organizations have Microsoft SharePoint in their system but don’t utilize it enough to realize its capabilities and some might not even know how it works.
Without a proper understanding of how your business can align with the capabilities of MS SharePoint, your implementation might fail and can only become an obstacle to your workflow. In this article, we’ll provide you with steps on how to successfully implement SharePoint in your organization.
What is Microsoft SharePoint
SharePoint is a web-based collaboration and document management system by Microsoft that allows companies/organizations to share and manage content to promote teamwork. SharePoint also allows controlled access to information and enables organizations to automate workflow processes across different departments.
Why is SharePoint important to your Business?
There are multiple reasons why your company should be using Microsoft SharePoint, and some are the following:
- Simplify daily tasks and activities
- Secure data from any unauthorized access
- Allows team members to collaborate easily
- Eliminates the complications of searching for files and documents in the email
- Easy integration with other Microsoft apps, such as Microsoft Teams
No doubt that Microsoft SharePoint can help you achieve operational efficiency and streamline your business processes.
Steps to successful SharePoint Implementation
Step # 1: Determine your Vision:
Begin by assessing the needs of your business and how it can be addressed. Are you looking to simplify data management? What are you looking to accomplish? It’s vital to have clear goals no matter what objectives it might be.
Step # 2: Assign a Team
Before implementing SharePoint, you need to get together a skilled team. They will play a major role in the SharePoint implementation and their insights; perspectives are very important. Your team should include the key business decision-makers, IT architects, project managers, administrators, etc.
Step # 3: Technical Planning
Before you begin the roll-out process, you need to integrate your content into SharePoint. Since Microsoft provides a variety of tools that can simplify your migration process such as the SharePoint migration tool, Microsoft Fastrack, PowerShell, etc., you can use it for your integration.
Besides, you will also need to define your service operation, such as monitoring and documentation. Ground rules should also be defined so you also need to define your standards and policies.
Step # 4: Run a Test
Before you implement and introduce a new tool or technology to the entire organization, it’s necessary to run a trial test to ensure that everything is working smoothly. Get a team you assigned to do the task within SharePoint such as storing, accessing, and sharing files.
After running the first test, implement SharePoint first to a single department in your organization and ask them to start migrating their documents, and train the end-users appropriately. After it is done, get feedback and make changes, if necessary.
Step # 5: Roll-out to the Organization
Now that you’ve made changes and fixed issues during the test and after the single unit implementation, it’s time to roll it out to your organization. Remember to give proper training and provide materials that will help your end users to utilize SharePoint and be ready to get feedback.
Step # 6: Foster SharePoint Adoption
To get the most out of your SharePoint implementation, it requires everyone’s commitment. You must be the leader that guides and inspire your team to utilize modern technology and take advantage of its capabilities.
Thorough planning and assessment of your business needs are essential to successfully implement SharePoint and utilize its functionalities. Even after it is rolled out, ensure that you are proactive in making improvements as the demand grows.
If you’re still unsure how Microsoft SharePoint can positively impact your business, contact us today and we’re happy to help!